NEW! Give Your Assistant Access To Manage All Your Expedia Travel Bookings in 2025!

How to Grant Your Assistant Access to Your Expedia Account

Expedia is a popular platform for booking flights, hotels, and vacation packages. If you have a personal assistant who helps manage your travel arrangements, granting them access to your account can streamline the booking process. Since Expedia doesn’t offer built-in assistant access features like some business travel platforms do, you’ll have to set this up manually. Here’s a step-by-step guide on how to securely share access while maintaining control over your account.

Determine the Level of Access Needed

Before granting access, assess what tasks your assistant will perform. Will they be booking flights and hotels, or do they also need to manage cancellations, refunds, and itinerary changes? Understanding the level of access required will guide how to share access efficiently.

Adding Your Assistant as a Traveler

One way to allow your assistant to book trips on your behalf is to add them as a traveler in your Expedia account. Follow these steps:

1. Visit Expedia’s Website: Start by navigating to the official Expedia website.
2. Sign In: Click on the "Sign In" button and log into your account.
3. Access Account Settings: Click on your profile icon in the top right corner, and select "Account Settings."
4. Locate Travel Preferences: Scroll down to find the "Additional Travelers" option under the "Travel Preferences" section.
5. Add Additional Traveler: Click on "Add Additional Traveler" and enter your assistant’s name, email, and any frequent flyer details. Save this information.

This method allows your assistant to make bookings but does not give them full access to your account.

Securely Sharing Login Credentials

If necessary, you might consider securely sharing your login credentials. Keep the following tips in mind:

• Use a Password Manager: Utilize a password manager like LastPass or 1Password to share your login credentials without revealing the password.
• Enable Two-Factor Authentication (2FA): Activate 2FA in your Expedia account for added security.
• Set Up Account Notifications: Ensure you receive alerts for any changes made to your account.
• Change Your Password After Access: If you ever need to revoke access, remember to change your password immediately.

Setting Up a Shared Payment Method

If your assistant will be booking travel, adding a shared payment method can simplify transactions. Here’s how:

1. Go to Account Settings: Navigate back to your account settings.
2. Access Payment Method: Click on "Payment Method."
3. Add a Shared Payment Method: You can add a company credit card or virtual payment option that your assistant can utilize. Alternatively, consider using Expedia rewards points for bookings, allowing transactions without full account access.

Consider Using Expedia for Business

If your travel needs are frequent, consider using Expedia for Business, which provides support for multiple users managing bookings for an organization. Sign up for a business account on the Expedia for Business page to assign your assistant as a travel coordinator.

Communicate Booking Guidelines

To avoid any mistakes, clearly communicate your travel preferences to your assistant. Share your preferences regarding seat selection, hotel types, preferred airlines, and budget limits. Providing clear guidelines will help ensure bookings align with your expectations.

Monitor Account Activity

Regularly check your Expedia account for any unauthorized bookings or changes, even if you trust your assistant. It’s crucial to keep an eye on account activity for your peace of mind.

Use Virtual Cards for Secure Transactions

To protect your financial details, consider using virtual cards. Many banks and services, such as Privacy.com and Revolut, enable you to generate virtual cards with spending limits. This way, your assistant can book trips without accessing your primary bank account.

Enable Limited Access Email Forwarding

If your assistant requires access to booking confirmation emails, consider setting up email forwarding instead of providing complete account access. Create a filter in Gmail or Outlook to forward Expedia-related emails to your assistant. You may provide a temporary email alias for secure access.

Explore Professional Travel Concierge Services

For more complex bookings, consider using a professional travel concierge service, such as the AMX Platinum Concierge for American Express cardholders. Services like TripActions specialize in business travel, offering a helpful solution that allows your assistant to delegate tasks to professionals.

Keep Track of Rewards Points and Booking Activity

Enable email notifications for every booking and review past trips in the "My Trips" section of your account. Monitor the usage of your rewards points to ensure they are being used correctly.

Remove Access if Necessary

If your assistant no longer needs access to your account, you can easily accommodate this by:

1. Removing Your Assistant as a Traveler: Go into the saved traveler options and delete their information.
2. Deleting Shared Payment Methods: Remove any payment methods that were added for their use.
3. Changing Your Password: Update your Expedia password for enhanced security.

Conclusion

Granting your assistant access to your Expedia account can significantly simplify travel management, but it’s essential to do so cautiously to protect your privacy and finances. Whether you add them as a traveler, use a password manager, or utilize Expedia for Business, the goal is to facilitate smoother travel arrangements while maintaining security. Always monitor your account and adjust access as needed to streamline the booking process while keeping control over your travel information.